Assign and Validate

Contents -

Assign and Validate

Registered Applications received from the Internet as well as those received in hard copy go through an "Assign and Validate" process (See Case Management - Work Management - Assign and Validate). In this process, hard copy information is entered into the system, unknown people and organizations are screened against CCIS people and organizations, and demographics are updated as required. The end products are validated Registered Application and Record Check authorization work items. A Record Check Authorization is required for the Registered Applicant and all individuals identified in the Census section of the Application who are 16 years of age and older.

Receipt or entry of the completed and acceptable Registered Application is used to establish the Licensing case. When a Record Check is received subsequent to the Internet submission of an application, the Licensing Technician uses the Case number or other information contained on the form to search for the case and record the record check for the case (See Case Management - People and Organizations - Party Search).

When both the Registered Application and Record Check Authorization are present for the case, and both are validated, the system Worklists a Record Check to be completed by the Licensing Technician.