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Transportation Invoice Payment Processing
Transportation payments are processed for both invoices submitted by providers for unit cost reimbursement and for providers who are paid in recurring amounts. Transportation services must be authorized for each child for a particular provider. This authorization is performed during the eligibility process. The payment for transportation is made in two ways: (1) Based on a detailed invoice which lists the trips for each child with payment being computed with a base rate for each, plus a mileage rate; or (2) A fixed sum payment each month irrespective of the number of children served or number of trips made. A single provider will have only one of these payment methods and that method will be denoted in their Agreement. Like child care attendance, the Transportation Invoice details will be entered into the system and will have a status indicating when the invoice is "Approved for Payment" and in what amount.
Transportation can be paid at a base rate for each trip plus a mileage rate for the number of miles or at a fixed periodic payment.
Transportation is authorized for particular children for a specified transportation provider. Payment will not be made for children not authorized.