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Overview for Payments

The payments process in the CCIS is almost entirely invisible to the user.  The payments processor utilizes system tables, such as the State Rate table, Provider Rate Agreement, and Fund Hierarchy, in conjunction with inputs created for other purposes such as Attendance or Agreements, and creates the appropriate payment transaction to be included in the payment file that will be transmitted to Vision for actual payment.  Manual creation of a payment transaction is accomplished by the CheckWriter which is utilized whenever the system cannot automatically compute the payment to be made.

A large part of the Payment Processing activity is performed by the CCIS without staff involvement.  The Payment Processor batch functionality encompasses the ability for a payment file to be generated based on the business rules of payments for child care attendance, child care slots, contracts, fees, and grants, as well as having the functionality to perform adjustments and recoupments.  Fund Detail Status governs if this fund can be used for payments.  Only Active Status can be paid.