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Recording Attendance (General Guidelines)
The following guidelines have been implemented for the recording of attendance.
Attendance is to be recorded and submitted in two week intervals.
Screen presentation is by week, by day, starting with Sunday.
Attendance should be submitted within 60 days of the end of attendance period. Providers will be unable to enter attendance on the provider portal after 60 days. They may submit paper attendance at that time with an internal user being able to enter and override the 60 day limitation.
A day a child was in attendance is to be recorded by entering the total hours of attendance per day
A day on which a child was expected to attend, but did not, should be indicated by one of the specified codes, as indicated in a subsequent section of this chapter.
Only children who have active authorizations for some portion of the attendance period should be listed on the attendance, both online and paper.
Providers who have indicated that they wish to participate as "eProviders" will not have paper attendance generated. It is assumed that they will be entering their attendance directly through the External Portal.
Providers who have not indicated that they wish to participate as "eProviders" will have paper attendance generated through the attendance batch process.
Attendance still being recorded will have an Incomplete status. Attendance which has been completed by the provider or CCSD entry person will have a Complete status. Once the attendance has been reviewed, it will have either an Approved or Not Approved status.