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Registered Application
The Registered Application process is initiated by the Application for Family Child Care Home Registration, submitted either on a paper form (where it is completed on line by a Licensing Technician) or over the Internet (where it is completed by a Provider). This application is accompanied by a Record Check Authorization. For a new application, the record check authorization must be received in hard copy with a live signature.
The Internet version will be accompanied by section-by-section instructions for the Registered Application. In addition, the Internet site will provide a description of the Registered Program process, a copy of the complete application in PDF format, and instructions for completing the application. As part of the Application, the applicant will be asked if they would like to become an eProvider, and send licensing forms and communications from the web site. The system ensures that all required information for the Application is provided before permitting it to be submitted to the CDD Licensing Unit. Upon completion and submission of the Application, it is Worklisted to a Licensing Technician for validation. In addition, the Case number is assigned by the system and the number is displayed for the provider for use in submission of the hard copy Record Check Authorization. The Case is open and the License is in an "Applicant" status. Upon completion and submission of the Applicant Information for the Registered Home Application, the following items are generated by the system:
Record Check work item is worklisted to a Licensing Technician (assigned through the Town/District mapping) for review and processing;
Public Portal: Upon submission of the Registered Home Application by a person on the Public Portal, a work item titled Public Portal Create Registered Home appears on the worklist for the Licensing Technician (assigned through the Town/District mapping) for review and processing;
A Licensing Case is opened and the License is in an "Applicant" status;
The Provider Account Summary is established with the entered information and the entered information may be found on the Account Summary page (PM0083);
The Applicant is recorded as an associated party for the account and the Associated Parties page is accessed automatically for completing the Record Check details for the applicant, as well as, adding any other members of the household and performing Record Checks for those persons;
The Licensing case is assigned to the Licensor through the Town/District mapping;
A Case Assigned Notice is generated for the Licensor to inform him/her of the Case assignment;
Upon a positive Record Check outcome for the Applicant, a Site Visit Required Notice is generated for the Licensor; and,
A Registered Home Application is available for completion on the Account Summary page (PM0083).