Repayment Received Entry

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Repayment Received Entry

This function enables users to record amounts and coding for repayments that have been received from providers. These include any fees or funds that have been paid to provider and which now are being repaid to Child Care Services. This function will be used to record repayments for both organizations and persons for specified types of transactions.

To access this function, click on the Repayment Received Entry menu option under the Payment and Financial Options on the Account Summary page. As a result, the Repayment Received Entry page (AR0005) is displayed.

Complete the information for each field as described below.

Payee Name*

This information is carried forward from the Provider Account Summary page.

Payee ID*

This information is carried forward from the Provider Account Summary page.

Reason*

Select the reason for the repayment entry by using the drop-down arrow () next to the field.

Activities

Craft Fee

Deposit

Document

Field Trip

Materials

Registration

Sanction

Scholarship

Training

Amount of Payment*

Enter the amount of the payment using the format $$$$$.вв.

On Behalf of Another Party*

To indicate if the check is being written on behalf of another party, select Yes or No by using the radio button for this field (). If this answer is yes, you will be prompted to the Repayment - On Behalf of Another Party page at the submission of this current page. Complete this step as described in Check Writer -- On Behalf of Another Party Function.

Date Received*

Enter the date for the repayment receipt in this field.

Mode of Payment*

Select the mode for the repayment entry by using the drop-down arrow () next to the field.

Personal/Company Check

Cashier's Check/Money Order

Electronic Funds Transfer

Check Number*

Enter the corresponding check number for the repayment.

Payment Date

Enter the payment date that is satisfied for the repayment in this field.

Expiration Date

Enter the expiration date for the repayment in this field.

Memo

Enter any pertinent information to be retained with the entry.

Fund Information*

Select each of the following fund codes by using the drop-down arrow () next to the field.

Fiscal Year

Vision Dept. ID

Vision Fund Code

Vision Program Code

Vision Account Code

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Saving the Repayment Entry