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| Reg. No. |
Finding Date |
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| 5.11.4 |
07/18/2017 |
| Regulation 5.11.4: |
Drinking water shall be readily available to children at all times. |
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| 7.5.4 |
07/18/2017 |
| Regulation 7.5.4: |
The program director shall establish and implement a system of communication among staff to ensure that any staff member assuming responsibility for a child or group is informed of significant information related to the care and education of the child or children. |
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| 6.1.2.4 |
07/18/2017 |
| Regulation 6.1.2.4: |
Staff shall be interacting with children during outside play. |
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| 6.1.4.1.1 |
07/18/2017 |
| Regulation 6.1.4.1.1: |
Toys, materials and equipment shall be varied and available in a quantity that allows all children to benefit from their use, allows a range of choices, and reduces conflicts between children. |
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| 2.3.9.3 |
07/18/2017 |
| Regulation 2.3.9.3: |
The licensee shall ensure that all staff have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting. |
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| 3.4.1 |
07/18/2017 |
| Regulation 3.4.1: |
The licensee shall keep all required records, schedules, materials and equipment used to operate and maintain the CBCCPP in good order and in locations appropriate for day to day access. |
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| 3.4.3 |
07/18/2017 |
| Regulation 3.4.3: |
A system for taking attendance, including documentation of the time when each child arrives and departs each day he/she attends the CBCCPP, shall be established. The licensee shall save all daily attendance records identifying the hours of children's attendance for at least twelve (12) months from the date that care is provided. |
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| 3.4.4.1 |
07/18/2017 |
| Regulation 3.4.4.1: |
The program director shall maintain a complete and up-to-date enrollment file on-site for each child enrolled in the CBCCPP. A complete file shall contain, at minimum, the following information: * A completed child's admission form signed and dated by the parent that includes the first date the child attended the CBCCPP and the days and hours the child is regularly scheduled to attend the CBCCPP; * The child's name, current home address and current home telephone number; * The child's date of birth; * Name, address and all applicable current telephone numbers for parents; * Name, address and all applicable current telephone numbers for at least two (2) other people designated by the parents as emergency contacts; * Names for all persons authorized to pick the child up from the CBCCPP; * Record of an annual physical and health history as required in the rule 5.1.2 of these regulations that includes the name and telephone number of the child's primary health care and dental care providers (if the child has a dental care provider); * A description of any special medical, developmental, emotional or educational needs of the child including allergies, existing illnesses or injuries, previous serious illnesses or injuries and any prescribed medication including those for emergency situations; * Written authorization from the parent for the CBCCPP to be able to obtain emergency medical care and transportation; * Child's immunization record or Vermont Department of Health approved exemption document as required in the rules in section 5.1.3 of these regulations; * Written permission from parents for the CBCCPP to transport the child, if transportation is provided, as required in the rule 5.10.6.6.1 of the regulations; * Written permission from parents for the child to participate in swimming activities, if swimming activities are a part of the program, as required in the rule 5.10.5.1 of these regulations; * If applicable, a copy of court orders on custody and visitation arrangements as required in the rule 3.6.4 of these regulations; and * If applicable, any obvious injuries discovered and documented on daily health check as required in the rule 5.3.2 of these regulations. |
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| 3.4.5.1 |
07/18/2017 |
| Regulation 3.4.5.1: |
A licensee shall maintain a complete and up-to-date personnel file for staff working at the CBCCPP. A complete file shall contain, at minimum, the following information: * Name, date of birth, home address and telephone number; * Copies of current first aid and CPR certification; * Signed statement verifying understanding of legal requirement to report suspected child abuse and neglect; * Documentation of a current Records Check Authorization form; * Documentation of having read and having ready access to a current copy of applicable child care licensing regulations; * Administration of Medication training certification (if applicable); * Signed statement verifying current job title and supervisor's name; * Application for employment including references or reference checks; * Employment start date; * Documentation of completed Orientation Training; * Employment end date and reason for leaving, if applicable; * IPDP; and * Written annual performance reviews. |
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| 3.4.6.5 |
07/18/2017 |
| Regulation 3.4.6.5: |
Staffing Schedule: A licensee shall maintain a written record of the daily schedule for at least 365 days of all staff including exact days and hours worked and the group of children to whom they are assigned. |
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| 3.4.7.5 |
07/18/2017 |
| Regulation 3.4.7.5: |
The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change. |
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| 4.3.1 |
07/18/2017 |
| Regulation 4.3.1: |
Every parent shall be offered an opportunity to participate in formal or informal parent conferences at least two (2) times every 365 days to discuss children's learning, development, and interactions in the CBCCPP. Staff will invite parents to share information about the child in his/her home environment and to provide input to the CBCCPP environment. CBCCPP staff with primary responsibility for the child shall participate in parent conferences. |
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| 5.1.3 |
07/18/2017 |
| Regulation 5.1.3: |
Immunizations: The licensee shall maintain documentation in the child's file of each child's current immunization status. * Immunization records shall include the immunization administered and the date of each immunization. The immunization record should be updated after each additional immunization has been received. * If an enrolled child is in the process of complying with immunization requirements in accordance with the Vermont recommended immunization schedule, documentation in the child's file shall include the required Vermont Department of Health form. * If a child has not had a required immunization due to a Vermont allowed exemption, documentation in the child's file shall include the required Vermont Department of Health form. |
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| 5.2.1.3 |
07/18/2017 |
| Regulation 5.2.1.3: |
The licensee shall ensure the hand washing procedures include the following steps in order: * Use of warm running water and liquid soap; * Moistening hands with water, applying soap, and washing hands for a minimum of twenty (20) seconds; * Rinsing hands under running water; * Drying hands with a single use towel or paper towel; and then * Disposing of the towel. |
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| 5.2.3.5 |
07/18/2017 |
| Regulation 5.2.3.5: |
The hand washing sink used for toileting and diapering shall be conveniently located near the toileting and diapering areas. This sink shall not be used for food preparation and shall meet requirements in the rule 5.2.1.5 of these regulations. |
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| 5.3.2 |
07/18/2017 |
| Regulation 5.3.2: |
Daily Health Check Upon arrival into the CBCCPP staff shall observe each child for symptoms of communicable disease and signs of injuries. Any obvious injuries shall be documented along with any comments from the parent pertaining to the child's condition. This documentation shall be maintained in the child's file for a minimum of 365 days. |
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| 5.4.1.1 |
07/18/2017 |
| Regulation 5.4.1.1: |
The licensee shall ensure that each child, except school-age children, has an individual crib, port-a-crib, cot, mat, or bed that is safe for the child's age and development, in good repair, and used by only one child each day. No child shall nap directly on the floor or on furniture not designed for sleeping. Cribs or port-a-cribs shall be used for children under twelve (12) months of age. Children shall not nap in cribs or port-a-cribs if they are physically able to climb out unassisted. |
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| 5.4.1.4 |
07/18/2017 |
| Regulation 5.4.1.4: |
Cots, mats, and mattresses shall be nonporous or have nonporous coverings. Each child shall be provided clean, individual bed linens either by the licensee providing them directly or requiring parents to provide them. No child shall nap directly on nonporous coverings. |
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| 5.4.1.8 |
07/18/2017 |
| Regulation 5.4.1.8: |
Bedding used by a child shall be stored in a manner that prevents contact with bedding used by other children. |
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| 5.4.3.2 |
07/18/2017 |
| Regulation 5.4.3.2: |
Children shall not be required to sleep. Children who do not nap shall be provided space and equipment for quiet play. |
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| 5.10.1.1 |
07/18/2017 |
| Regulation 5.10.1.1: |
General Safety: The licensee shall ensure the physical facilities of the CBCCPP, grounds, equipment, and toys present no hazard to the health, safety and well-being of the children. |
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| 5.10.1.13.2 |
07/18/2017 |
| Regulation 5.10.1.13.2: |
The program director shall ensure that a list of the following phone numbers is posted or located near the phone along with 911 and the directions to the CBCCPP: * Police; * Fire; * Ambulance/Rescue Squad; * Poison Center (1-800-222-1222); * Child Development Division; and * Child Abuse Hotline 800 number. Child specific information: * Parental contacts; * Emergency contacts; and * Doctor contact information. |
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| 5.10.3.1.2 |
07/18/2017 |
| Regulation 5.10.3.1.2: |
The outdoor play area shall include a provision for shade. |
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| 5.10.3.1.3 |
07/18/2017 |
| Regulation 5.10.3.1.3: |
The play area shall be fenced or otherwise protected from traffic and other hazards. Fencing or natural barriers, such as hedges or other clear land boundaries, shall prevent children from exiting and allow for safe supervision of outdoor play. |
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| 5.10.3.2.1 |
07/18/2017 |
| Regulation 5.10.3.2.1: |
All outdoor play equipment shall be sturdy, safe, clean and free from rough edges, sharp corners, pinch and crush points, splinters and exposed bolts. * To prevent entrapment, no openings in equipment shall be between 3.5 and nine (9) inches. * Chains on swings shall have protective coverings and swing seats shall be made of soft materials with no sharp edges. |
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| 5.10.3.3 |
07/18/2017 |
| Regulation 5.10.3.3: |
Safe Use Zones For all play equipment that is thirty (30) inches or higher from the ground, including climbing equipment, slides, swings and other similar equipment, the licensee shall ensure that the surface under and around the equipment, including recommended use zones, is of approved resilient material that protects children if they fall. * Materials in the use zone shall consist of wood chips, pea stone, mulch, engineered wood fibers, sand, safety-tested shredded or rubber like material or rubber mats designed for protective cushioning; * Materials used in the use zone shall follow the recommendations listed in the most recent publication of U.S. Consumer Product Safety Commission's Public Playground Safety Handbook regarding critical depth of tested materials determined by the height of the highest climbing surface of the equipment; * Materials used in the use zone shall be installed and maintained according to the manufacturer's instructions; * If the loose material such as sand, mulch, or shredded rubber is used in use zones, the licensee shall ensure that the material is raked regularly and replenished to maintain depth and resilience; and * If the resilient material in use zones freezes, staff shall ensure that children will not play on the equipment until the resilient material has thawed and is once again resilient. |
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| 5.10.4.2 |
07/18/2017 |
| Regulation 5.10.4.2: |
Exits: Stairways, hallways, windows, and doors from rooms used by children shall be clear and unobstructed from stored items, non-movable barriers, toys, and other items at all times. |
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| 5.10.4.5.1 |
07/18/2017 |
| Regulation 5.10.4.5.1: |
The program director shall ensure that the CBCCPP, its furnishings, and toys are kept in a clean and orderly condition. |
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| 6.1.6.1 |
07/18/2017 |
| Regulation 6.1.6.1: |
A developmentally appropriate system for observing, assessing and documenting each child's learning and growth shall be implemented. |
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| 6.2.1.3 |
07/18/2017 |
| Regulation 6.2.1.3: |
The program director shall ensure that the number of staff present meets requirements described in the chart below for ages of children, maximum group size, and staff/child ratios at any time of day. |
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| 6.2.4.3 |
07/18/2017 |
| Regulation 6.2.4.3: |
The program director shall ensure that each group of children is led by a staff member who is at least qualified as a teacher associate for at least 75% of the hours of operation. |
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| 6.2.5.4 |
07/18/2017 |
| Regulation 6.2.5.4: |
Staff shall be available and responsive to children, encouraging them to share experiences, ideas, and feelings. |
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| 6.2.5.6 |
07/18/2017 |
| Regulation 6.2.5.6: |
Staff shall listen to children with attention and respect. |
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| 6.2.6 |
07/18/2017 |
| Regulation 6.2.6: |
Supervision of Children Staff shall ensure visual supervision of children, except as allowed in rules 6.2.6.1-6.2.6.4 of these regulations. |
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| 6.2.7.2 |
07/18/2017 |
| Regulation 6.2.7.2: |
Staff's expectations of children's behavior and responses to children's behavior shall be appropriate to each child's level of development and understanding. Guidance shall be designed to meet the individual needs of each child. |
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| 7.1.4 |
07/18/2017 |
| Regulation 7.1.4: |
The licensee shall read and have ready access to the current applicable licensing regulations. Also, the licensee shall ensure staff has read and has ready access to and have had an opportunity to seek clarity as needed about the current applicable licensing regulations. |
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| 7.3.2 |
07/18/2017 |
| Regulation 7.3.2: |
Staff The program director shall ensure and maintain documentation that staff meet one (1) of the following qualifications: |
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| 7.4.1 |
07/18/2017 |
| Regulation 7.4.1: |
The program director shall ensure within six (6) months of starting work in the CBCCPP, staff shall have an Individual Professional Development Plan (IPDP). This shall be documented in the individual's BFIS Quality and Credential Account or in the staff file on site. IPDPs shall be updated at least once every 365 days. |
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| 7.4.4 |
07/18/2017 |
| Regulation 7.4.4: |
All staff shall complete fifteen (15) clock hours of annual professional development activities as required in the rule 7.4.2 of these regulations. |
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| 6.1.2.1 |
07/18/2017 |
| Regulation 6.1.2.1: |
Except as specified in rule 6.1.2.2 of these regulations, children shall be provided opportunities for moderate to vigorous play and gross motor activity outdoors on the premises or within a safe walking distance of the CBCCPP for at least sixty (60) minutes each day. For programs that operate less than four (4) hours per day, staff shall ensure that children are provided at least thirty (30) minutes of outside physical activity each day. |
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