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| Reg. No. |
Finding Date |
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| 3.6.3 |
10/02/2020 |
| Regulation 3.6.3: |
Emergency preparedness Training: Within 365 days of opening a FCCH, the FCCP shall attend emergency preparedness training which shall include content specifically related to sheltering in place in the event of an emergency in which the FCCP and children present need to remain in the FCCH for an extended period. |
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| 6.2.1.5 |
10/08/2020 |
| Regulation 6.2.1.5: |
The registered FCCP shall ensure that the number of staff present meets requirements described in the chart below for ages of children, maximum group size, and staff/child ratios at any time of day. |
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| 3.3.1 |
10/08/2020 |
| Regulation 3.3.1: |
The FCCP shall keep all required records, schedules, materials and equipment used to operate and maintain the FCCH in good order and in locations appropriate for day to day access. |
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| 3.3.4.1 |
10/08/2020 |
| Regulation 3.3.4.1: |
The FCCP shall maintain a complete and up-to-date enrollment file on-site for each child enrolled in the FCCH. A complete file shall contain, at minimum, the following information: * A completed child's admission form signed and dated by the parent that includes the first date the child attended the FCCH and the days and hours the child is regularly scheduled to attend the FCCH; * The child's name, current home address and current home telephone number; * The child's date of birth; * Name, address and all applicable current telephone numbers for parents; * Name, address and all applicable current telephone numbers for at least two (2) other people designated by the parents as emergency contacts; * Names for all persons authorized to pick the child up from the FCCH; * Record of an annual physical and health history as required in the rule 5.1.2 of these regulations that includes the name and telephone of the child's primary health care and dental care providers (if the child has a dental care provider); * A description of any special medical, developmental, emotional or educational needs of the child including allergies, existing illnesses or injuries, previous serious illnesses or injuries and any prescribed medication including those for emergency situations; * Written authorization from the parent for the FCCP to be able to obtain emergency medical care and transportation; * Child's immunization record or Vermont Department of Health approved exemption document as required in the rules in section 5.1.3 of these regulations; * Written permission from parents for the FCCP to transport the child, if transportation is provided, as required in section 5.10.6.6.1 of these regulations; * Written permission from parents for child to participate in swimming activities, if swimming activities are a part of the program, as required in the rule 5.10.5.1 of these regulations; * If applicable, a copy of court orders on custody and visitation arrangements as required in the rule 3.5.4 of these regulations; and * If applicable, any obvious injuries discovered and documented on daily health check as required in the rule 5.3.2 of these regulations. |
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| 3.3.6.1 |
10/08/2020 |
| Regulation 3.3.6.1: |
The FCCP shall maintain a record of the date of each evacuation drill as required in the rules in section 3.6.2 of these regulations that includes the number of children, staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years. |
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| 3.3.7.3 |
10/08/2020 |
| Regulation 3.3.7.3: |
Within six (6) months of initial date of employment, the FCCP and all staff shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS. |
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| 3.3.7.5 |
10/08/2020 |
| Regulation 3.3.7.5: |
The FCCP shall maintain a current list of the staff, persons who reside in the FCCH, and non-parental volunteers, as applicable, in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change. |
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| 3.6.1.1 |
10/08/2020 |
| Regulation 3.6.1.1: |
The FCCP shall develop and maintain a written Emergency Response Plan to respond to a full range of emergencies both natural and man-made. A complete plan shall include how the FCCP will address and manage the following situations and responsibilities: * Evacuations or other emergencies such as leaving the premises and lockdown situations; * Specific concerns related to the location of the program, such as proximity to a nuclear reactor, an area prone to flooding or power loss; * Notifying the local authorities of the emergency; * A system for notifying the parents of the emergency; * Notifying the local emergency planning committee regarding the location of the FCCH and using the committee as a resource in emergency planning for the program; * A system of identifying the children and staff present at the time of the emergency and maintaining knowledge of their whereabouts; * A system for handling infants, toddlers, and children with special needs; * An established evacuation meeting location within walking distance of the FCCH; * A system to account for all children and staff at evacuation meeting place; * An process for relocation if necessary including safe transportation; * A system for sheltering in place if the FCCP and children present need to remain in the FCCH for an extended period; and * Staff chain of command and individual staff roles and responsibilities, (if applicable) during emergencies. |
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| 4.3.1 |
10/08/2020 |
| Regulation 4.3.1: |
The FCCP shall offer formal or informal parent conferences at least two (2) times every 365 days to discuss children's learning, development, and interactions in the FCCH. Parents will be given an opportunity to share information about the child in his/her home environment and to provide input to the FCCH environment. |
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| 5.3.2 |
10/08/2020 |
| Regulation 5.3.2: |
Daily Health Check Upon arrival into the FCCH staff shall observe each child for symptoms of communicable disease and signs of injuries. Any obvious injuries shall be documented along with any comments from the parent pertaining to the child's condition. This documentation shall be maintained in the child's file for a minimum of 365 days. |
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| 5.4.1.1 |
10/08/2020 |
| Regulation 5.4.1.1: |
The FCCP shall ensure that each child, except school age children, has an individual crib, port-a-crib, cot, mat, or bed that is safe for the child's age and development, in good repair, and used by only one child each day. No child shall nap directly on the floor or on furniture not designed for sleeping. Cribs or port-a-cribs shall be used for children under the age of twelve (12) months. Children shall not nap in cribs or port-a-cribs if they are physically able to climb out unassisted. |
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| 5.4.1.4 |
10/08/2020 |
| Regulation 5.4.1.4: |
Cots, mats, and mattresses shall be nonporous or have nonporous coverings. Each child shall be provided clean, individual bed linens either by the FCCP providing them or requiring parents to provide them. No child shall nap directly on nonporous coverings. |
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| 5.4.1.8 |
10/08/2020 |
| Regulation 5.4.1.8: |
Bedding used by a child shall be stored in a manner that prevents contact with bedding used by other children. |
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| 5.10.1.1.1 |
10/08/2020 |
| Regulation 5.10.1.1.1: |
The FCCP shall ensure that children are protected from electrical outlets, such as by using protective covers, tamper-proof outlets, or other devices manufactured for this purpose. |
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| 5.10.1.2.3 |
10/08/2020 |
| Regulation 5.10.1.2.3: |
On the basement level, at least one (1) exit shall be directly to the outside of the home. Bulkhead type doors are prohibited as exits. If the basement is used, one (1) of the exits may be a window provided the window is no more than forty-four (44) inches from the sill of the window to the floor and has a minimum opening of at least twenty (20) inches wide by twenty-four (24) inches high. The window shall be accessible to children and staff and easy to open. |
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| 5.10.1.2.5 |
10/08/2020 |
| Regulation 5.10.1.2.5: |
There shall be at least one (1) easily accessible dry chemical fire extinguisher which has at least a 2-A: 10BC classification. This fire extinguisher shall be maintained in operating condition. It shall bear an official tag, properly signed, attesting to current operating condition. |
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| 5.10.1.2.6 |
10/08/2020 |
| Regulation 5.10.1.2.6: |
The extinguisher shall be visibly mounted to the wall near an exit door. |
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| 5.10.2.3.2 |
10/08/2020 |
| Regulation 5.10.2.3.2: |
All food shall be stored in containers that are dated. Food items used by or intended for specific children shall be plainly labeled. |
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| 5.10.3.1.2 |
10/08/2020 |
| Regulation 5.10.3.1.2: |
The outdoor play area shall include a provision for shade. |
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| 5.10.3.2.1 |
10/08/2020 |
| Regulation 5.10.3.2.1: |
All outdoor play equipment is sturdy, safe, clean and free from rough edges, sharp corners, pinch and crush points, splinters and exposed bolts. * To prevent entrapment, no openings in equipment shall be between 3.5 and nine (9) inches. * Chains on swings shall have protective coverings and swing seats shall be made of soft materials with no sharp edges. |
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| 5.10.4.5.1 |
10/08/2020 |
| Regulation 5.10.4.5.1: |
The FCCP shall ensure that the FCCH, its furnishings, and toys are kept in a clean and orderly condition. |
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| 5.10.4.5.5 |
10/08/2020 |
| Regulation 5.10.4.5.5: |
Hard surfaces accessible to children shall be smooth, non-porous, and easy to clean. See the rules in section 5.2.6 of these regulations for a schedule for cleaning, disinfecting and sanitizing specific surfaces and items. |
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| 5.11.1.3 |
10/08/2020 |
| Regulation 5.11.1.3: |
The FCCP shall ensure that menus are planned in advance, dated, and posted so that they are clearly visible to parents. Any changes to the posted menu shall be noted. Menus of meals and snacks for the preceding six (6) weeks shall be kept on file. |
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| 5.11.2.2 |
10/08/2020 |
| Regulation 5.11.2.2: |
The FCCP shall ensure that the meals and snacks provided meet the current USDA/Child and Adult Care Food Program (CACFP) meal pattern requirements that are adjusted according the age of each child. |
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| 6.1.4.1.1 |
10/08/2020 |
| Regulation 6.1.4.1.1: |
Toys, materials and equipment shall be varied and available in a quantity that allows all children to benefit from their use, allows a range of choices, and reduces conflicts between children. |
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| 6.1.4.4.5 |
10/08/2020 |
| Regulation 6.1.4.4.5: |
Screen time shall not exceed thirty (30) minutes daily per child or group of children except for school age children using technology to complete homework assignments, and a once per month two (2) hour movie. |
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| 6.2.3.4 |
10/08/2020 |
| Regulation 6.2.3.4: |
The FCCP and/or staff shall be available and responsive to children, encouraging them to share experiences, ideas, and feelings. |
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| 6.2.3.6 |
10/08/2020 |
| Regulation 6.2.3.6: |
The FCCP and/or staff shall listen to children with attention and respect. |
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| 6.2.5.3 |
10/08/2020 |
| Regulation 6.2.5.3: |
The FCCP and/or staff shall use positive methods of guidance and behavior management that encourage self-control, self-direction, self-esteem and cooperation. |
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| 7.1.2.1 |
10/08/2020 |
| Regulation 7.1.2.1: |
The FCCP shall have successfully completed pediatric first aid and CPR prior to being licensed and must remain currently certified. |
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| 7.3.1 |
10/08/2020 |
| Regulation 7.3.1: |
A Registered FCCP that operates a registered FCCH shall ensure and maintain documentation that he/she is at least eighteen (18) years of age, is a high school graduate or has completed a GED, and meets or exceeds one (1) of the following qualifications prior to licensure or within twelve (12) months of initial licensure: * At least a Vermont Early Childhood Career Ladder Level One (1) Certificate or higher; or * At least successful completion of the Fundamentals for Early Childhood Professionals' course; or * At least a current CDA (Child Development Association Credential) from the National Council for Professional Recognition); or * At least a Child Care Certificate from Community College of Vermont; or * At least successful completion of twelve (12) college credits in content consistent with the core knowledge areas identified by NLCDC. |
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| 7.4.1 |
10/08/2020 |
| Regulation 7.4.1: |
The FCCP shall ensure that within six (6) months of starting work in the FCCH, the FCCP and/or staff have an Individual Professional Development Plan (IPDP). This shall be documented in the individual's BFIS Quality and Credential Account or in the staff file on site. IPDPs shall be updated at least once every 365 days. |
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| 7.4.4 |
10/08/2020 |
| Regulation 7.4.4: |
All staff, with the exception of substitutes, shall complete fifteen (15) clock hours of annual professional development activities as required in the rule 7.4.2 of these regulations. |
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| 7.1.3 |
10/08/2020 |
| Regulation 7.1.3: |
Orientation of FCCP and New Staff The FCCP shall complete an orientation training session approved by the Division prior to beginning care for children. The FCCP shall ensure staff complete an orientation training session approved by the Division prior to being left alone with children. Trainees shall complete the orientation training within one (1) month of their first date of working with children. The orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management; * Supervision of children; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Administration of medication requirements; * Emergency and evacuation requirements; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping; * Transportation and child passenger safety; * Release of children; * Respectful engagement of families; * Preventing, recognizing, and reporting child abuse and neglect, including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers, trainees, and partner staff; * Responsibility to comply with current applicable licensing regulations; * Background check requirements to include changes in situations, restrictions, and exceptions for those prohibited by these regulations; * Staffing requirements to include opening and closing; and * Ensuring children have extra clothes and diapers available. |
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| 2.3.8.6 |
10/08/2020 |
| Regulation 2.3.8.6: |
The FCCP shall maintain on site evidence of continuous insurance as defined in the rule 2.3.7.6 of these regulations. |
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