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| Reg. No. |
Finding Date |
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| 7.1.3 |
06/26/2019 |
| Regulation 7.1.3: |
Orientation of FCCP and New Staff The FCCP shall complete an orientation training session approved by the Division prior to beginning care for children. The FCCP shall ensure staff complete an orientation training session approved by the Division prior to being left alone with children. Trainees shall complete the orientation training within one (1) month of their first date of working with children. The orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management; * Supervision of children; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Administration of medication requirements; * Emergency and evacuation requirements; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping; * Transportation and child passenger safety; * Release of children; * Respectful engagement of families; * Preventing, recognizing, and reporting child abuse and neglect, including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers, trainees, and partner staff; * Responsibility to comply with current applicable licensing regulations; * Background check requirements to include changes in situations, restrictions, and exceptions for those prohibited by these regulations; * Staffing requirements to include opening and closing; and * Ensuring children have extra clothes and diapers available. |
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| 6.2.1.5 |
06/26/2019 |
| Regulation 6.2.1.5: |
The registered FCCP shall ensure that the number of staff present meets requirements described in the chart below for ages of children, maximum group size, and staff/child ratios at any time of day. |
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| 2.3.8.6 |
06/26/2019 |
| Regulation 2.3.8.6: |
The FCCP shall maintain on site evidence of continuous insurance as defined in the rule 2.3.7.6 of these regulations. |
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| 3.2.3 |
06/26/2019 |
| Regulation 3.2.3: |
It is the responsibility of the FCCP to ensure that staff and partner staff working with children in the FCCH understand that abuse and/or neglect of children is against the law and that all child care workers are legally required to report suspected child abuse or neglect as specified in the rule 3.2.2 of these regulations. |
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| 3.3.1 |
06/26/2019 |
| Regulation 3.3.1: |
The FCCP shall keep all required records, schedules, materials and equipment used to operate and maintain the FCCH in good order and in locations appropriate for day to day access. |
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| 3.3.3 |
06/26/2019 |
| Regulation 3.3.3: |
The FCCP shall establish a system for taking attendance, including documentation of the time when each child arrives and departs each day he/she attends the FCCH. The FCCP shall save all daily attendance records identifying the hours of children's attendance for at least twelve (12) months from the date that care is provided. |
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| 3.3.4.1 |
06/26/2019 |
| Regulation 3.3.4.1: |
The FCCP shall maintain a complete and up-to-date enrollment file on-site for each child enrolled in the FCCH. A complete file shall contain, at minimum, the following information: * A completed child's admission form signed and dated by the parent that includes the first date the child attended the FCCH and the days and hours the child is regularly scheduled to attend the FCCH; * The child's name, current home address and current home telephone number; * The child's date of birth; * Name, address and all applicable current telephone numbers for parents; * Name, address and all applicable current telephone numbers for at least two (2) other people designated by the parents as emergency contacts; * Names for all persons authorized to pick the child up from the FCCH; * Record of an annual physical and health history as required in the rule 5.1.2 of these regulations that includes the name and telephone of the child's primary health care and dental care providers (if the child has a dental care provider); * A description of any special medical, developmental, emotional or educational needs of the child including allergies, existing illnesses or injuries, previous serious illnesses or injuries and any prescribed medication including those for emergency situations; * Written authorization from the parent for the FCCP to be able to obtain emergency medical care and transportation; * Child's immunization record or Vermont Department of Health approved exemption document as required in the rules in section 5.1.3 of these regulations; * Written permission from parents for the FCCP to transport the child, if transportation is provided, as required in section 5.10.6.6.1 of these regulations; * Written permission from parents for child to participate in swimming activities, if swimming activities are a part of the program, as required in the rule 5.10.5.1 of these regulations; * If applicable, a copy of court orders on custody and visitation arrangements as required in the rule 3.5.4 of these regulations; and * If applicable, any obvious injuries discovered and documented on daily health check as required in the rule 5.3.2 of these regulations. |
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| 3.3.7.3 |
06/26/2019 |
| Regulation 3.3.7.3: |
Within six (6) months of initial date of employment, the FCCP and all staff shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS. |
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| 3.3.7.5 |
06/26/2019 |
| Regulation 3.3.7.5: |
The FCCP shall maintain a current list of the staff, persons who reside in the FCCH, and non-parental volunteers, as applicable, in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change. |
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| 3.6.1.1 |
06/26/2019 |
| Regulation 3.6.1.1: |
The FCCP shall develop and maintain a written Emergency Response Plan to respond to a full range of emergencies both natural and man-made. A complete plan shall include how the FCCP will address and manage the following situations and responsibilities: * Evacuations or other emergencies such as leaving the premises and lockdown situations; * Specific concerns related to the location of the program, such as proximity to a nuclear reactor, an area prone to flooding or power loss; * Notifying the local authorities of the emergency; * A system for notifying the parents of the emergency; * Notifying the local emergency planning committee regarding the location of the FCCH and using the committee as a resource in emergency planning for the program; * A system of identifying the children and staff present at the time of the emergency and maintaining knowledge of their whereabouts; * A system for handling infants, toddlers, and children with special needs; * An established evacuation meeting location within walking distance of the FCCH; * A system to account for all children and staff at evacuation meeting place; * An process for relocation if necessary including safe transportation; * A system for sheltering in place if the FCCP and children present need to remain in the FCCH for an extended period; and * Staff chain of command and individual staff roles and responsibilities, (if applicable) during emergencies. |
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| 3.6.2.2 |
06/26/2019 |
| Regulation 3.6.2.2: |
The FCCP shall ensure that evacuation drills are conducted at least once a month, and children and staff are evacuated in less than three (3) minutes. |
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| 3.6.3 |
06/26/2019 |
| Regulation 3.6.3: |
Emergency preparedness Training: Within 365 days of opening a FCCH, the FCCP shall attend emergency preparedness training which shall include content specifically related to sheltering in place in the event of an emergency in which the FCCP and children present need to remain in the FCCH for an extended period. |
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| 4.3.1 |
06/26/2019 |
| Regulation 4.3.1: |
The FCCP shall offer formal or informal parent conferences at least two (2) times every 365 days to discuss children's learning, development, and interactions in the FCCH. Parents will be given an opportunity to share information about the child in his/her home environment and to provide input to the FCCH environment. |
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| 5.1.4 |
06/26/2019 |
| Regulation 5.1.4: |
The FCCP shall submit a Vermont Child Care Immunization Report at least once every 365 days to the Vermont Department of Health, Immunization Office as required by 18 V.S.A. SS 1120 - 1129. |
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| 5.2.1.1 |
06/26/2019 |
| Regulation 5.2.1.1: |
The FCCP shall ensure that adults and children wash their hands: * Upon arrival at the FCCH; * Before they eat, prepare or handle food; * Before and after handling raw meat; * Before feeding children; * After toileting or diapering; * After cleaning; * After taking out the garbage; * After handling animals; and * After outdoor play. |
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| 5.2.1.3 |
06/26/2019 |
| Regulation 5.2.1.3: |
The FCCP shall ensure the hand washing procedure include the following steps in order: * Use of warm running water and liquid soap; * Moistening hands with water, applying soap, and washing hands for a minimum of twenty (20) seconds; * Rinsing hands under running water; * Drying hands with a single use towel or paper towel; and then * Disposing of the towel. |
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| 5.2.1.8 |
06/26/2019 |
| Regulation 5.2.1.8: |
The FCCP and/or staff shall wash the hands of children who are unable to wash their own and provide developmentally appropriate guidance and supervision to help children learn and practice healthy hand washing. |
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| 5.4.1.1 |
06/26/2019 |
| Regulation 5.4.1.1: |
The FCCP shall ensure that each child, except school age children, has an individual crib, port-a-crib, cot, mat, or bed that is safe for the child's age and development, in good repair, and used by only one child each day. No child shall nap directly on the floor or on furniture not designed for sleeping. Cribs or port-a-cribs shall be used for children under the age of twelve (12) months. Children shall not nap in cribs or port-a-cribs if they are physically able to climb out unassisted. |
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| 5.4.1.4 |
06/26/2019 |
| Regulation 5.4.1.4: |
Cots, mats, and mattresses shall be nonporous or have nonporous coverings. Each child shall be provided clean, individual bed linens either by the FCCP providing them or requiring parents to provide them. No child shall nap directly on nonporous coverings. |
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| 5.4.1.6 |
06/26/2019 |
| Regulation 5.4.1.6: |
Lighting to permit appropriate supervision shall be provided in sleeping areas where children are napping or resting. This means that the FCCP and/or staff can see the child's face, view the color of the child's skin, and check on the child's breathing. |
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| 5.4.1.8 |
06/26/2019 |
| Regulation 5.4.1.8: |
Bedding used by a child shall be stored in a manner that prevents contact with bedding used by other children. |
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| 5.4.3.2 |
06/26/2019 |
| Regulation 5.4.3.2: |
Children shall not be required to sleep. Children who do not nap shall be provided space and equipment for quiet play. |
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| 5.6.2 |
06/26/2019 |
| Regulation 5.6.2: |
The FCCP shall ensure that only staff, who have completed a training course, approved by the Division, administer medication in the FCCH. |
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| 5.10.1.1 |
06/26/2019 |
| Regulation 5.10.1.1: |
General Safety: The FCCP shall ensure the physical facilities of the FCCH, grounds, equipment, and toys present no hazard to the health, safety and well-being of the children. |
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| 5.10.1.2.2 |
06/26/2019 |
| Regulation 5.10.1.2.2: |
The FCCP shall limit the care of children to the ground floor of the home unless another level used has two (2) separate means of exit to the outside of the home. If the second floor is used there shall be a safe evacuation plan for children from the second floor. |
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| 5.10.1.2.5 |
06/26/2019 |
| Regulation 5.10.1.2.5: |
There shall be at least one (1) easily accessible dry chemical fire extinguisher which has at least a 2-A: 10BC classification. This fire extinguisher shall be maintained in operating condition. It shall bear an official tag, properly signed, attesting to current operating condition. |
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| 5.10.1.2.6 |
06/26/2019 |
| Regulation 5.10.1.2.6: |
The extinguisher shall be visibly mounted to the wall near an exit door. |
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| 5.10.3.1.2 |
06/26/2019 |
| Regulation 5.10.3.1.2: |
The outdoor play area shall include a provision for shade. |
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| 5.10.3.2.4 |
06/26/2019 |
| Regulation 5.10.3.2.4: |
Sandboxes shall be maintained in a safe and sanitary manner. |
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| 5.10.4.5.1 |
06/26/2019 |
| Regulation 5.10.4.5.1: |
The FCCP shall ensure that the FCCH, its furnishings, and toys are kept in a clean and orderly condition. |
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| 5.10.4.5.5 |
06/26/2019 |
| Regulation 5.10.4.5.5: |
Hard surfaces accessible to children shall be smooth, non-porous, and easy to clean. See the rules in section 5.2.6 of these regulations for a schedule for cleaning, disinfecting and sanitizing specific surfaces and items. |
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| 5.11.2.1 |
06/26/2019 |
| Regulation 5.11.2.1: |
The FCCP shall ensure that children are minimally served the following meals and snacks based on the time the children are present: * Four (4) hours or less: one (1) snack; * Four (4) to six (6) hours: one (1) meal and one (1) snack; * Six (6) to eleven (11) hours: two (2) meals and one (1) snack, or one (1) meal and two (2) snacks; * More than eleven (11) hours: three (3) meals and two (2) snacks; and * School age children attending school for a full day shall be offered a snack within one (1) hour of their afternoon arrival. |
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| 5.11.4 |
06/26/2019 |
| Regulation 5.11.4: |
Drinking water shall be readily available to children at all times. |
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| 6.1.2.1 |
06/26/2019 |
| Regulation 6.1.2.1: |
Children shall be provided opportunities for moderate to vigorous play and gross motor activity outdoors on the premises or within a safe walking distance of the FCCH for at least sixty (60) minutes each day. For programs that operate less than four (4) hours per day, the FCCP shall ensure that children are provided at least thirty (30) minutes of outside physical activity each day. |
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| 6.1.2.4 |
06/26/2019 |
| Regulation 6.1.2.4: |
The FCCP and/or staff shall be interacting with children during outside play. |
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| 6.1.4.1.1 |
06/26/2019 |
| Regulation 6.1.4.1.1: |
Toys, materials and equipment shall be varied and available in a quantity that allows all children to benefit from their use, allows a range of choices, and reduces conflicts between children. |
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| 6.2.3.4 |
06/26/2019 |
| Regulation 6.2.3.4: |
The FCCP and/or staff shall be available and responsive to children, encouraging them to share experiences, ideas, and feelings. |
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| 6.2.3.5 |
06/26/2019 |
| Regulation 6.2.3.5: |
The FCCP or at least one (1) staff member shall sit with children during meals and snacks. |
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| 6.2.3.6 |
06/26/2019 |
| Regulation 6.2.3.6: |
The FCCP and/or staff shall listen to children with attention and respect. |
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| 6.2.3.7 |
06/26/2019 |
| Regulation 6.2.3.7: |
Children shall be attended to when they cry. |
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| 6.2.4 |
06/26/2019 |
| Regulation 6.2.4: |
Supervision of Children The FCCP and/or staff shall ensure visual supervision of children except as allowed in rules 6.2.4.1 - 6.2.4.4 of these regulations. |
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| 6.2.5.3 |
06/26/2019 |
| Regulation 6.2.5.3: |
The FCCP and/or staff shall use positive methods of guidance and behavior management that encourage self-control, self-direction, self-esteem and cooperation. |
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| 6.3.1 |
06/26/2019 |
| Regulation 6.3.1: |
The curriculum shall be adapted to provide all children opportunities to participate in all activities that are appropriate to their age and development. |
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| 7.1.2.1 |
06/26/2019 |
| Regulation 7.1.2.1: |
The FCCP shall have successfully completed pediatric first aid and CPR prior to being licensed and must remain currently certified. |
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| 7.2.1 |
06/26/2019 |
| Regulation 7.2.1: |
The FCCP shall ensure that all new staff, and any new individual with unsupervised access to children in the FCCH submits a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division. |
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| 7.3.1 |
06/26/2019 |
| Regulation 7.3.1: |
A Registered FCCP that operates a registered FCCH shall ensure and maintain documentation that he/she is at least eighteen (18) years of age, is a high school graduate or has completed a GED, and meets or exceeds one (1) of the following qualifications prior to licensure or within twelve (12) months of initial licensure: * At least a Vermont Early Childhood Career Ladder Level One (1) Certificate or higher; or * At least successful completion of the Fundamentals for Early Childhood Professionals' course; or * At least a current CDA (Child Development Association Credential) from the National Council for Professional Recognition); or * At least a Child Care Certificate from Community College of Vermont; or * At least successful completion of twelve (12) college credits in content consistent with the core knowledge areas identified by NLCDC. |
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| 7.4.1 |
06/26/2019 |
| Regulation 7.4.1: |
The FCCP shall ensure that within six (6) months of starting work in the FCCH, the FCCP and/or staff have an Individual Professional Development Plan (IPDP). This shall be documented in the individual's BFIS Quality and Credential Account or in the staff file on site. IPDPs shall be updated at least once every 365 days. |
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| 7.4.4 |
06/26/2019 |
| Regulation 7.4.4: |
All staff, with the exception of substitutes, shall complete fifteen (15) clock hours of annual professional development activities as required in the rule 7.4.2 of these regulations. |
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| 7.6.2 |
06/26/2019 |
| Regulation 7.6.2: |
The FCCP shall ensure all substitutes comply with legal mandates regarding child abuse and neglect in the rules in section 3.2 of these regulations. |
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| 2.3.8.3 |
06/26/2019 |
| Regulation 2.3.8.3: |
The FCCP shall ensure that the FCCP; all individuals residing in the home; staff; and any individuals who are left alone with children have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting. |
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