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| Reg. No. |
Finding Date |
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| 5.11.2.2 |
12/08/2021 |
| Regulation 5.11.2.2: |
The program director shall ensure that the meals and snacks provided meet the current USDA/Child and Adult Care Food Program (CACFP) meal pattern requirements that are adjusted according to the age of each child. |
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| 6.1.5.2.1 |
12/08/2021 |
| Regulation 6.1.5.2.1: |
Children two (2) years of age to school-age experience shall experience frequent positive interactions with a consistent staff member or team that provides each child with the following opportunities throughout the day: Face to face interaction; A combination of individual, small group, and large group experiences;
Conversation with adults and peers during play, eating, and routine care; Being read to and looking at books, individually and in a group; Space and equipment to support developing gross motor skills such as catching and throwing, balancing, jumping, climbing, running, and skipping;
Space and materials to support developing small motor skills such as using manipulatives, scribbling, drawing, and writing; Materials, experiences and support for developmentally appropriate pre-literacy and literacy skills; Materials, experiences, and support for developmentally appropriate mathematical and scientific concepts; Open-ended play and activities; Positive recognition of efforts, not just results; Developmentally appropriate problem solving; Materials, time, and encouragement to engage in extended and complex play alone and with peers; Experiences that promote social competence and cooperative play; Encouragement to explore, experiment and initiate activities; Developmentally appropriate independence; and Time, space, and encouragement to gain mastery through play and learning by doing.
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| 5.11.6.4 |
12/08/2021 |
| Regulation 5.11.6.4: |
Infants shall be held for bottle-feeding until they are able to hold an unsupported bottle. At no time shall a bottle be propped for feeding an infant. |
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| 6.1.2.1 |
12/08/2021 |
| Regulation 6.1.2.1: |
Except as specified in rule 6.1.2.2 of these regulations, children shall be provided opportunities for moderate to vigorous play and gross motor activity outdoors on the premises or within a safe walking distance of the CBCCPP for at least sixty (60) minutes each day. For programs that operate less than four (4) hours per day, staff shall ensure that children are provided at least thirty (30) minutes of outside physical activity each day. |
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| 6.1.2.4 |
12/08/2021 |
| Regulation 6.1.2.4: |
Staff shall be interacting with children during outside play. |
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| 6.1.4.1.1 |
12/08/2021 |
| Regulation 6.1.4.1.1: |
Toys, materials and equipment shall be varied and available in a quantity that allows all children to benefit from their use, allows a range of choices, and reduces conflicts between children. |
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| 6.1.4.2.1 |
12/08/2021 |
| Regulation 6.1.4.2.1: |
The amount of awake time children under twenty-four (24) months of age spend in any confining equipment, such as a crib, playpen, port-a-crib, swing, or seat shall be limited to less than thirty (30) minutes in any two (2) hour period. |
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| 6.1.4.4.1 |
12/08/2021 |
| Regulation 6.1.4.4.1: |
Screen time shall not be used for children younger than two (2) years of age. |
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| 6.1.5.1.1 |
12/08/2021 |
| Regulation 6.1.5.1.1: |
Individual development and learning activities shall be developed and implemented for the care of each child under twenty-four (24) months of age. These activities shall include individual developmental goals with specific activities and experiences to be provided by staff to support the goals. The child's progress shall be shared with parents. |
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| 6.1.5.1.2 |
12/08/2021 |
| Regulation 6.1.5.1.2: |
Staff shall maintain a daily written record of the feeding, sleeping, diapering, and developmental progress of all children under twelve (12) months of age to be shared with parents at the end of each day. |
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| 2.3.9.3 |
12/08/2021 |
| Regulation 2.3.9.3: |
The licensee shall ensure that all staff have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting. |
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| 3.3.5 |
12/08/2021 |
| Regulation 3.3.5: |
The licensee, staff, and auxiliary staff shall be trained in prevention, identification and mandatory reporting of child abuse and neglect. |
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| 3.4.3 |
12/08/2021 |
| Regulation 3.4.3: |
A system for taking attendance, including documentation of the time when each child arrives and departs each day he/she attends the CBCCPP, shall be established. The licensee shall save all daily attendance records identifying the hours of children's attendance for at least twelve (12) months from the date that care is provided. |
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| 5.1.3 |
12/08/2021 |
| Regulation 5.1.3: |
Immunizations: The licensee shall maintain documentation in the child's file of each child's current immunization status. * Immunization records shall include the immunization administered and the date of each immunization. The immunization record should be updated after each additional immunization has been received. * If an enrolled child is in the process of complying with immunization requirements in accordance with the Vermont recommended immunization schedule, documentation in the child's file shall include the required Vermont Department of Health form. * If a child has not had a required immunization due to a Vermont allowed exemption, documentation in the child's file shall include the required Vermont Department of Health form. |
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| 5.1.4 |
12/08/2021 |
| Regulation 5.1.4: |
The licensee shall submit a Vermont Child Care Immunization Report at least once every 365 days to the Vermont Department of Health, Immunization Office as required by 18 V.S.A. SS 1120 - 1129. |
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| 5.2.1.1 |
12/08/2021 |
| Regulation 5.2.1.1: |
CBCCPP staff shall ensure that adults and children wash their hands: * Upon arrival at the CBCCPP; * Before they eat, prepare or handle food; * Before and after handling raw meat; * Before feeding children; * After toileting or diapering; * After cleaning; * After taking out the garbage; * After handling animals; and * After outdoor play. |
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| 5.2.1.3 |
12/08/2021 |
| Regulation 5.2.1.3: |
The licensee shall ensure the hand washing procedures include the following steps in order: * Use of warm running water and liquid soap; * Moistening hands with water, applying soap, and washing hands for a minimum of twenty (20) seconds; * Rinsing hands under running water; * Drying hands with a single use towel or paper towel; and then * Disposing of the towel. |
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| 5.2.1.8 |
12/08/2021 |
| Regulation 5.2.1.8: |
Staff shall wash the hands of children who are unable to wash their own hands and provide developmentally appropriate guidance and supervision to help children learn and practice healthy hand washing. |
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| 5.2.1.8 |
12/08/2021 |
| Regulation 5.2.1.8: |
Staff shall wash the hands of children who are unable to wash their own hands and provide developmentally appropriate guidance and supervision to help children learn and practice healthy hand washing. |
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| 5.2.3.11 |
12/08/2021 |
| Regulation 5.2.3.11: |
Each diaper changing procedure shall include: * Preparation: assemble supplies, staff member washes hands, prepares changing surface with either a disposable covering or ensure that the surface was recently cleaned and disinfected and bring the child to the diaper changing area. * Dirty Phase: remove soiled diaper, dispose of diaper, and cleanse diaper area of the child. * Clean Phase: put on clean diaper, dress child, and wash the child's hands. * Clean up: clean and disinfect the diaper changing surface, and staff member washes their own hands. * Record diaper change. |
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| 5.2.3.12 |
12/08/2021 |
| Regulation 5.2.3.12: |
The licensee shall post the diaper changing procedure at each diaper changing area. |
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| 5.3.2 |
12/08/2021 |
| Regulation 5.3.2: |
Daily Health Check Upon arrival into the CBCCPP staff shall observe each child for symptoms of communicable disease and signs of injuries. Any obvious injuries shall be documented along with any comments from the parent pertaining to the child's condition. This documentation shall be maintained in the child's file for a minimum of 365 days. |
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| 5.4.1.1 |
12/08/2021 |
| Regulation 5.4.1.1: |
The licensee shall ensure that each child, except school-age children, has an individual crib, port-a-crib, cot, mat, or bed that is safe for the child's age and development, in good repair, and used by only one child each day. No child shall nap directly on the floor or on furniture not designed for sleeping. Cribs or port-a-cribs shall be used for children under twelve (12) months of age. Children shall not nap in cribs or port-a-cribs if they are physically able to climb out unassisted. |
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| 5.4.1.4 |
12/08/2021 |
| Regulation 5.4.1.4: |
Cots, mats, and mattresses shall be nonporous or have nonporous coverings. Each child shall be provided clean, individual bed linens either by the licensee providing them directly or requiring parents to provide them. No child shall nap directly on nonporous coverings. |
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| 5.4.1.5 |
12/08/2021 |
| Regulation 5.4.1.5: |
Children shall be supervised by staff while napping or resting. Staff shall directly observe a sleeping infant at least every fifteen (15) minutes to check the infant's face, view the color of the infant's skin, and check on the infant's breathing. |
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| 5.4.1.6 |
12/08/2021 |
| Regulation 5.4.1.6: |
Lighting to permit appropriate supervision shall be provided in sleeping areas where children are napping or resting. This means that staff can see the child's face, view the color of the child's skin, and check on the child's breathing. |
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| 5.4.3.2 |
12/08/2021 |
| Regulation 5.4.3.2: |
Children shall not be required to sleep. Children who do not nap shall be provided space and equipment for quiet play. |
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| 5.6.1 |
12/08/2021 |
| Regulation 5.6.1: |
The program director shall develop and consistently implement a written policy and plan regarding the administration of medication to children. |
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| 5.6.4 |
12/08/2021 |
| Regulation 5.6.4: |
Written permission from parents to administer medication must include all of the following information for each prescription and non-prescription medication administered to children: * Name of the child; * Child's date of birth; * Any medication allergies; * Name of medication; * Dosage to be given; * Time when medication is to be given; * Route of administration (mouth, ear, nose, topical, inhalation); * Reason for the medication; * Start and end dates for administration of the medication; and * Any special instructions. |
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| 5.6.7 |
12/08/2021 |
| Regulation 5.6.7: |
A record of the administration of all medications shall be made including medication dosage, time of administration, name of staff administering, and any adverse effects observed. These records shall be maintained for 365 days from the start date of medication administration and may be kept in the child's file or in a medication administration log. |
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| 5.6.10 |
12/08/2021 |
| Regulation 5.6.10: |
All medication and non-medications described in the rule 5.6.9 of these regulations shall be securely stored and inaccessible to children. |
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| 5.10.3.1.2 |
12/08/2021 |
| Regulation 5.10.3.1.2: |
The outdoor play area shall include a provision for shade. |
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| 5.10.3.1.3 |
12/08/2021 |
| Regulation 5.10.3.1.3: |
The play area shall be fenced or otherwise protected from traffic and other hazards. Fencing or natural barriers, such as hedges or other clear land boundaries, shall prevent children from exiting and allow for safe supervision of outdoor play. |
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| 5.10.3.3 |
12/08/2021 |
| Regulation 5.10.3.3: |
Safe Use Zones For all play equipment that is thirty (30) inches or higher from the ground, including climbing equipment, slides, swings and other similar equipment, the licensee shall ensure that the surface under and around the equipment, including recommended use zones, is of approved resilient material that protects children if they fall. * Materials in the use zone shall consist of wood chips, pea stone, mulch, engineered wood fibers, sand, safety-tested shredded or rubber like material or rubber mats designed for protective cushioning; * Materials used in the use zone shall follow the recommendations listed in the most recent publication of U.S. Consumer Product Safety Commission's Public Playground Safety Handbook regarding critical depth of tested materials determined by the height of the highest climbing surface of the equipment; * Materials used in the use zone shall be installed and maintained according to the manufacturer's instructions; * If the loose material such as sand, mulch, or shredded rubber is used in use zones, the licensee shall ensure that the material is raked regularly and replenished to maintain depth and resilience; and * If the resilient material in use zones freezes, staff shall ensure that children will not play on the equipment until the resilient material has thawed and is once again resilient. |
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| 5.10.4.5.1 |
12/08/2021 |
| Regulation 5.10.4.5.1: |
The program director shall ensure that the CBCCPP, its furnishings, and toys are kept in a clean and orderly condition. |
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| 6.2.1.2 |
12/08/2021 |
| Regulation 6.2.1.2: |
The number of children served by the CBCCPP at any one (1) time shall not exceed the maximum capacity allowed written on the license certificate. |
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| 6.2.1.3 |
12/08/2021 |
| Regulation 6.2.1.3: |
The program director shall ensure that the number of staff present meets requirements described in the chart below for ages of children, maximum group size, and staff/child ratios at any time of day. |
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| 6.2.3.1 |
12/08/2021 |
| Regulation 6.2.3.1: |
When children twenty-four (24) months of age and older are napping, at least one (1) staff member shall supervise each group of sleeping children. When children are sleeping, staff shall be positioned to allow for visual supervision of the children. |
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| 6.2.5.2 |
12/08/2021 |
| Regulation 6.2.5.2: |
Staff shall appropriately hold, touch, smile and talk to children. |
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| 6.2.5.3 |
12/08/2021 |
| Regulation 6.2.5.3: |
Staff shall speak to children at their eye level. |
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| 6.2.5.4 |
12/08/2021 |
| Regulation 6.2.5.4: |
Staff shall be available and responsive to children, encouraging them to share experiences, ideas, and feelings. |
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| 6.2.5.5 |
12/08/2021 |
| Regulation 6.2.5.5: |
At least one (1) staff member shall sit with children during meals and snacks. |
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| 6.2.5.6 |
12/08/2021 |
| Regulation 6.2.5.6: |
Staff shall listen to children with attention and respect. |
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| 6.2.5.7 |
12/08/2021 |
| Regulation 6.2.5.7: |
Children shall be attended to when they cry. |
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| 6.2.6.1 |
12/08/2021 |
| Regulation 6.2.6.1: |
Staff shall be able to hear all children of pre-kindergarten age and younger at all times, shall be able to see the children with a quick glance, and shall be able to physically respond immediately. |
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| 6.3.1 |
12/08/2021 |
| Regulation 6.3.1: |
The curriculum shall be adapted to provide all children opportunities to participate in all activities that are appropriate to their age and development. |
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| 6.2.7.3 |
12/08/2021 |
| Regulation 6.2.7.3: |
Staff shall use positive methods of guidance and behavior management that encourage self-control, self-direction, self-esteem, and cooperation. |
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| 3.4.4.1 |
12/08/2021 |
| Regulation 3.4.4.1: |
The program director shall maintain a complete and up-to-date enrollment file on-site for each child enrolled in the CBCCPP. A complete file shall contain, at minimum, the following information: A completed child's admission form signed and dated by the parent that includes the first date the child attended the CBCCPP and the days and hours the child is regularly scheduled to attend the CBCCPP; The child's name, current home address, and current home telephone number; Identification of child's home language; The child's date of birth; Name, address, and all applicable current telephone numbers for parents; Name, address, and all applicable current telephone numbers for at least two (2) other people designated by the parents as emergency contacts; Names for all persons authorized to pick the child up from the CBCCPP; Record of an annual physical and health history as required in the rule 5.1.2 of these regulations that includes the name and telephone number of the child's primary health care and dental care providers (if the child has a dental care provider); A description of any special medical, developmental, emotional, or educational needs of the child including allergies, existing illnesses or injuries, previous serious illnesses or injuries and any prescribed medication including those for emergency situations; Written authorization from the parent for the CBCCPP to be able to obtain emergency medical care and transportation; Child's immunization record or Vermont Department of Health approved exemption document as required in the rules in section 5.1.3 of these regulations; Written permission from parents for the CBCCPP to transport the child, if transportation is provided, as required in the rule 5.10.6.6.1 of the regulations; Written permission from parents for the child to participate in swimming activities, if swimming activities are a part of the program, as required in the rule 5.10.5.1 of these regulations; If applicable, a copy of court orders on custody and visitation arrangements as required in the rule 3.6.4 of these regulations; and If applicable, any obvious injuries discovered and documented on daily health check as required in the rule 5.3.2 of these regulations. |
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| 3.4.1 |
12/08/2021 |
| Regulation 3.4.1: |
The licensee shall keep all required records, schedules, materials, and equipment used to operate and maintain the CBCCPP in good order and in locations appropriate for day to day access. |
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| 3.4.6.1 |
12/08/2021 |
| Regulation 3.4.6.1: |
The licensee shall maintain a record of the date of each evacuation drill as required in the rules in section 3.7.2 of these regulations that includes the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years. When the CBCCPP counts lock-down drills as allowed in the rules in section 3.7.2 of these regulations, the licensee shall maintain a record of the date of each lock-down drill, the number of CBCCPP children and staff who participated, and note that the drill performed was a lock-down drill. |
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| 5.10.3.2.1 |
12/08/2021 |
| Regulation 5.10.3.2.1: |
All outdoor play equipment shall be sturdy, safe, clean and free from rough edges, sharp corners, pinch and crush points, splinters, and exposed bolts. To prevent entrapment, no openings in equipment shall be between 3.5 and nine (9) inches. Chains on swings shall have protective coverings and swing seats shall be made of soft materials with no sharp edges. |
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| 7.4.4 |
12/08/2021 |
| Regulation 7.4.4: |
All staff shall complete fifteen (15) clock hours of annual professional development activities as required in the rule 7.4.2 of these regulations. Substitutes filling a staff position for less than thirty (30) consecutive days within a 365 day period shall be exempt. |
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| 7.1.3 |
12/08/2021 |
| Regulation 7.1.3: |
The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available. |
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| 5.6.2 |
12/08/2021 |
| Regulation 5.6.2: |
The program director shall ensure that only staff, who have completed a training course approved by the Division, administer medication in the CBCCPP. With written parental permission, a school age child may self-medicate under the direct supervision of staff who meets the training requirement within this rule. |
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| 5.10.1.1 |
12/08/2021 |
| Regulation 5.10.1.1: |
General Safety: The licensee shall ensure the physical facilities of the CBCCPP, grounds, equipment, and toys present no hazard to the health, safety, and well-being of the children. |
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| 5.10.1.3.4 |
12/08/2021 |
| Regulation 5.10.1.3.4: |
The licensee shall ensure that any outlets used for drinking, cooking purposes, and brushing teeth is potable by meeting Vermont's legally enforceable drinking water standards at all times. Bottled water for drinking, cooking purposes, and brushing teeth shall be provided until such time as at least one (1) outlet meets Vermont's legally enforceable drinking water standards and is in compliance with CBCCPP rule 5.10.2.1.2. |
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| 5.10.2.3.3 |
12/08/2021 |
| Regulation 5.10.2.3.3: |
All food shall be stored in containers that are dated. Food items used by or intended for specific children shall be plainly labeled. |
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| 6.1.5.1.3 |
12/08/2021 |
| Regulation 6.1.5.1.3: |
Children under twenty-four (24) months of age shall experience frequent positive interactions with a consistent staff member or team that provides each child with the following opportunities throughout the day: Face to face interaction; Being held and carried; Individual and parallel play; Cooperative play and small group activities; Being talked to during play, feeding, and routine care; Being read to and looking at books; Naming of objects and experiences in the environment; Space and equipment to support developing gross motor skills such as rolling over, sitting, scooting, crawling, standing, climbing, and walking; Space and materials to support developing small motor skills such as eating finger foods, stacking, balancing, scribbling, and drawing; Developmentally appropriate problem solving; Encouragement to explore, experiment and initiate activities; Open ended play and activities; and Time and space to gain mastery through play and learning by doing.
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| 5.11.4 |
12/08/2021 |
| Regulation 5.11.4: |
Drinking water shall be readily available to children at all times. |
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